How to Inspect Your Vehicle Pre- and Post-Transport: A Complete Overview for Safe Shipping

Preparing your car for vehicle transport goes beyond cleaning and documentation—it includes a thorough inspection both before and after shipping. Whether you're sending your vehicle cross-country or a few states over, conducting proper inspections ensures your car’s safety and protects you from unexpected costs. By following a structured checklist, you can confidently identify pre-existing damage, avoid disputes, and ensure a smoother overall experience. vehicle transport

This article outlines everything you need to know about vehicle inspection—what to look for, how to record it, and why it matters from the beginning of the shipping process to the final delivery.

Pre-Transport Inspection: What You Must Check

Before your vehicle is picked up, you should complete a detailed inspection and record the car’s current condition. Begin by washing the exterior thoroughly. Clean surfaces allow you to see dents, scratches, or paint chips more easily. Walk around the vehicle and visually inspect all sides, including the roof, bumpers, and undercarriage if accessible.

Take clear, high-resolution photos from multiple angles. Make sure to capture close-ups of any visible damage, no matter how minor. This photographic evidence serves as a critical reference if a damage claim is needed after delivery. Also, date-stamp your images and store them securely—either digitally or in print.

Check for fluid leaks under the vehicle. Look at the oil pan, radiator, and brake lines for signs of leakage. If any fluids are present, have them repaired before the scheduled pickup. Transport companies may reject cars with active leaks, especially if they're being shipped on an open trailer. Click To Find Out More

Review mechanical components to confirm that the car can start, steer, and brake properly. A non-operational vehicle will require special handling equipment, and failure to mention it could lead to added fees or delays. Confirm tire pressure, battery charge, and fuel level (ideally one-quarter full) as part of your inspection checklist.

During Pickup: Work With the Transport Driver

When the driver arrives, they will perform their own inspection and document the car’s condition using the Bill of Lading. This is a vital part of the vehicle transport process. Walk through the inspection with the driver and compare notes or photos. Make sure the form accurately reflects any pre-existing damage you observed.

Once you agree on the recorded condition, both you and the driver will sign the Bill of Lading. This document becomes the foundation for resolving any future damage claims, so accuracy and clarity are essential.

Make the driver aware of any quirks or special instructions, like push-button starts or tricky gear shifts. Informing them early prevents confusion during loading and unloading.

Post-Transport Inspection: Verify Everything Upon Arrival

When your car is delivered, perform another full inspection before signing the final delivery paperwork. Compare the vehicle’s condition to your original notes and photos. Look for scratches, dents, or broken parts that were not present before shipping. Even minor changes should be recorded immediately.

If any damage is found, take photos from similar angles as your original set for easy comparison. Make sure the driver also documents the damage on the final version of the Bill of Lading. Don’t sign the form until everything is clearly noted.

File a claim as soon as possible with the transport company. Most providers require you to submit documentation within a specific timeframe, often 24–48 hours. Keep all communication and evidence organized in case further investigation is needed.

If your vehicle arrives in good condition, you can sign the form and complete the transaction. A tip is optional but appreciated if the service was prompt and professional.

Why Inspection Is Essential in Vehicle Transport

Whether you're a first-time shipper or a seasoned customer, careful inspection is your best defense during vehicle transport. Transport companies aim to provide secure delivery, but road debris, weather, or shifting cargo can sometimes result in damage. Without proper documentation, proving that your vehicle was damaged during transit becomes difficult.

Pre- and post-inspection procedures protect both you and the shipping company. They establish transparency, create accountability, and allow for quick resolution if anything goes wrong. With your checklist, photos, and signed documentation in hand, you’ll have everything you need for a safe and confident shipping experience.

Would you like this article formatted into a downloadable inspection checklist or integrated into your client welcome kit?